Sharing the Load with your LMS

When you’re an LMS Admin, your LMS is your workhorse and partner. It should be doing the leg work so you can focus on big-picture planning, decision making, and working with your stakeholders. Does your LMS fulfill its duties as your trusty companion or do you find yourself doing most of the heavy lifting?

Here are a few ways we’ve seen LMSs help or hinder their admins. These are based on real stories and experiences (the good and the bad)!

Generating Reports

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Decision makers (including yourself) depend on good data to get a detailed view of their organization and plan accordingly. It’s not uncommon for LMS admins to be responsible for running reports but the worst requests an LMS admin can receive are recurring tasks. “Hey, can you create this report for me? And do it every Monday? Forever?”

Don’t spend your time running and building the same report in excel over and over again.

  • Does your LMS allow you to create and save custom reports? Use custom reports to let you generate the reports you need instead of cobbling them together from 4 different files!
  • Work with developers to automate reports; email them direct to your recipients or save them to a centralized (and secure) location.

Registering Users

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User accounts don’t create themselves, or do they? Creating accounts one by one for your users is a time sink that can eat up hours in the week. Does the creation of every user account on the site depend on one admin?

Don’t get roped into creating each account by hand!

  • Create a user registration workflow that works for your organization using integrations, self registration, invite links, or managers to create accounts.
  • Distribute the responsibility of account creation. Who knows best which user accounts should and should not be on the site? Give them the permissions to control their own team.
  • If you have a “master list” of users on an existing platform, develop and integration to sync your accounts.

Publishing Content

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“Launch day”– 2 words that might give any LMS admin nasty flashbacks. Whether you are launching a brand new training program, introducing a new sales promotion, or simply updating existing materials, it can mean all sorts of unpleasantness.

Don’t be on the receiving end of the proverbial dump truck of content to publish at 2AM on launch day!

  • Pre-load your content on the site or, better yet, build it online so your content is stored and ready to go with the flip of a switch.
  • Schedule your content to publish ahead of time so any switch flipping is handled automatically– reducing chances of human error and late night work.

Sending Reminders

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When it comes to training, reminding people to get their requirements done is half the battle (especially for recurring courses). Sending out reminders and notifications, however, is not fun and a big waste of mental effort (I already have a hard time keeping track of dentist appointments).

Don’t clog your calendar up with other people’s reminders!

  • Does your LMS track expiry dates and send warnings for training requirements? Establish your expiry warning rules and automate the process directly in your system.

Conclusion

Your time as an LMS admin is too valuable to spend on things that can be automated. Good planning and design by an LMS admin can produce workflows that run smoothly and take the pain out of day-to-day admin work.

Have a story you’d like to share with us about silky smooth LMS workflows you’ve applied? Or horror stories about doing all the heavy lifting yourself? Send us your stories at support@cogcentric.com.

Want to see how Fabric can be your heavy-lifting LMS companion? Check us out at http://cogcentric.com!

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